Confidentiality policy

All information on children, families and anyone working with us is kept securely and treated in confidence. Information will only be shared if the parents give their permission or there appears to be a child protection issue. All details are kept confidential and records are kept secure. The details are easily accessible if any information is required for inspection by Ofsted

Procedure:

  1. Parents have access to our policies and procedures, which details how we run our setting
  2. Our certificates of registration are displayed and available to all parents
  3. We are aware of our responsibilities under the Data Protection Act 1998 and the Freedom of Information Act 2000
  4. We maintain a record of parent's emergency contact details and the contact details of the child's GP
  5. If a child is identified as a child in need (section 17 of the Children Act 1989) we will, normally with the parent's permission, give appropriate information to referring agencies
  6. We expect parents to inform us of any changes in the child's home circumstances, care arrangements or any other change which may affect the child's behaviour such as a new baby, parent's separation, divorce, new partner or any bereavement
  7. All information shared is kept confidential and is not disclosed without the parent's consent, except as required by law, for example, if there appears to be a child protection issue. Please see our Safeguarding Children policy
  8. Ofsted may require to see our records at any time
  9. Parents have the right to inspect all records about their child at any time
  10. All accidents are recorded in an accident book. All accidents which clearly might result in an insurance claim, e.g. an accident involving a doctor or hospital visit, are notified immediately to NCMA
  11. All significant incidents are recorded in an incident book and are shared and discussed with parents so that together we can work to resolve any issues
  12. We keep records relating to individual children on our computer, we ask for the parent's permission. The information is securely stored and is password-protected

If there is anything in this policy that you are unclear about or unhappy with, please email us or contact us


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